May Board Meeting (regular board meeting)
May 12, 6:30 pm
Dial-in: 1 213-336-0288
Passcode: 605467714#
Road Construction in Phase 1 and 2
The road replacement project is essentially completed at this point as all major work has been done.
Some driveways / etc may have been damaged during the construction project, if you have any concerns about damaged driveways, etc., please work with Jamie Miller at Urban Monarch: jamie@urbanmonarchmanagement.com
Please do observe the guidelines:
- Parking Guidelines (First Few Weeks) Avoid parking in the same location for extended periods. Repeated weight in one spot can cause surface depressions while the asphalt continues to cure.
- Valley Gutters Please do not park on valley gutters (the edge of the road). These areas are compacted with smaller equipment and require additional time to fully cure.
- Trailers & Heavy Equipment If trailers must be parked on the road, place support under the trailer tongue to prevent indentations in the asphalt.
Sewer Billing
We have updated & consolidated some information about the sewer assessment and billing via Plainfield Township, Please refer to the updated FAQ section with additional details around the sewer utility billing and the assessment.
HOA Dues
Beginning with 2027, the association dues will be due by January 1st. This is a change from how things have often been done in the past and we want to make sure everyone has sufficient advance notice of this change.
Historically, association dues were often not “late” until March, mainly because we often could not finalize the budget with Eastbrook until the annual meeting in December, or sometimes later into January. But, by January the accounts are mostly drawn down from the dues collected in the previous calendar year. This of course poses a cash-flow problems as the association may not have sufficient funds for current expenses.
In the past, Eastbrook would float the difference until budgets were final and dues were ultimately collected. We no longer have the luxury of using Eastbrook as a bank, so we can’t wait until March to receive dues.
However, we also intend to have budgets finalized by October, which should allow several months’ notice before next year’s dues will be owing.
General Reminders
- On-street parking is always prohibited!
- With warmer weather, watch out for children walking, bicycling, etc. especially during the morning & afternoon school hours.
- No passing in main entrance except for the paved passing lane on the right side where school entrance is. No passing on LEFT.
- The construction entrance should not be used by residents or guests of residents, now that the road construction is finished.
- All exterior modifications including but not limited to decks & patios, pools, fencing, satellite dishes, driveway expansions, non-traditional landscaping, etc., should be going through the Architectural committee for review & approval. This process is intended to help ensure that such modifications are made in compliance with the existing bylaws and established guidelines. The forms & instructions to begin this process are available on the website: Architectural Change Requests.
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